Event crew

An organizer usually runs many events, and the people helping can differ from event to event. From an event’s Crew tab, you can invite people to help with that event only. They sign in with their own Nyebar account, only see that event, and never see finance.

For someone who helps run every event, invite them as an Admin from the Team menu instead. See Managing your organizer team.

Crew roles

Role	What they can do in this event
Manager	Manage details, dates, tickets, vouchers, add-ons, attendees, registration approvals, exports, the check-in link, and check-in.
Check-in	See the event and attendee list, search attendees, and check them in with Scan Ticket or manually. Can’t change anything.

Neither role can open other events, the Finance tab, revenue, the bank account, or payouts. Managers also can’t submit the event for review, duplicate or delete it, or invite crew. That stays with the owner and Admins.

The owner and Admins also appear in the list, marked Organizer team. They can already open every event, so their rows can’t be changed here. Use Search name or email… to find someone quickly.

Inviting crew

Only the owner and Admins can invite and manage crew.

Nyebar emails an invite with the event’s details and a button to accept it. Once it’s sent, the invite link is also shown once on screen, so you can copy and share it yourself.

Until it’s accepted, the invite shows as Pending. On its row you can Resend it (the old link stops working and it’s valid for another 7 days) or Cancel invite.

Changing a role or removing crew

On a crew member’s row, click the pencil icon to Change role, or the trash icon to Remove from crew. Changes apply right away.

For crew

Open the link in the invite email, then click Accept invite. If you’re not signed in, click Sign in to accept first, with the account that has the invited email.

Once you accept, you go straight to that event in the organizer dashboard. What you see:

• Overview sums up the events you help with: tickets sold, check-ins, and upcoming events, with no revenue figures. Managers also see registrations waiting for approval under Needs attention.
• Events lists only the events you help with. On wider screens, your role shows next to the event’s title.
• The event’s tabs follow your role. Check-in crew, for example, only see Overview and Attendees.

If you help with events of more than one organizer, switch between them from the account menu at the bottom of the sidebar.

Leaving a crew

To stop being crew, open Account Settings, find Event crews, click the leave button on the event’s row, and confirm with Leave. The event’s owner and Admins are told.

Crew notifications

• The owner and Admins are told when someone joins or leaves a crew. Click the notification to open that event’s Crew tab.
• A crew member whose role changes is told their new role.
• Managers also get the notifications of the event they help with, such as sold-out tickets and registrations waiting for approval.